Hi everyone! Our team did a quick brain-dump of things we've found helpful for starting a BBD campaign team, setting norms with your campaign, and keeping things organized! Feel free to add comments with your own advice! And please don't hesitate to reach out with any questions. :)
BBD members are typically spending 5-7 hours/week on campaign work and need to make sure campaign meetings help them generate action steps. I want to empower BBD members to run the show during campaign calls. Make sure your candidate is getting what he/she/they need, but your time for thinking about your campaign is limited; make sure you get what you need out of the call too.
Always “reply all” in email chains so that everyone can stay in the loop and there’s no question about who was sent what, when
Consider having just one big email chain where all the action happens so that your campaign (and you) don’t have to sift around for the info. It will eventually get unwieldy, but it’s nice while you’re setting norms with your campaign.
Set a detailed agenda prior to each call and distribute to the campaign staff (and other BBD members) who will be on the call. It’ll help the call be focused!
Use other Bluebonnet fellows as a resource! Now that there are subject-specific Slack channels, it’s super easy to get help.
Make things as easy for your campaign as possible. If you send an email saying “this thing is in our shared deliverables folder,” go ahead and link to it. The harder it is to get to your deliverables, the less likely it is the campaign will look at it ahead of time.
Make sure to always document action steps so that everyone knows what they’re supposed to be working on for the week (we have a shared doc where we put “currently working on” tasks, “done for now” tasks, and “project ideas” so that we can keep track of all the ideas while also making sure we know what’s currently prioritized)
Give team members explicit, concrete duties. Is someone in charge of making the agenda, or is that a shared task? Who emails the campaign and when? Is there a deadline? Etc. Setting very clear roles for each member helps make sure things stay organized and happen on time.